Chief-of-staff daily prep
A bot role that owns the daily prep of your priorities.
By Bot Cookbook
- Recipe
- Email and calendar
- Slack, email, calendar, meeting notes
- 14 Oct 2026
Review activity since yesterday across my approved channels, inbox, calendar, and meeting notes. Return only items that map to the priorities in this document. For each item, include the source, why it matters, the proposed next step, and whether I owe a decision. Do not send messages or change meetings.
Method
- 01
Connect the channels you want read
Slack, email, calendar, meeting notes, and the planning document that holds your priorities. The bot owns a source-linked digest of what changed and what needs attention.
- 02
Paste the starter prompt
It reviews activity since yesterday and returns only items that map to the priorities in that document. Each item has a source, why it matters, a proposed next step, and whether you owe a decision.
- 03
Mark what was useful and what was noise
That correction is how the digest gets tighter. It does not send messages or change meetings.
- 04
Schedule it for a time you can read it
Turn it into a routine only after a few digests have been worth opening. The routine still stops at the digest.
Prompts
01Build an FAQ from customer emailsA draft FAQ.GmailView02Cash flow snapshot from a sheetA weekly cash flow view.attachmentView03Check competitor pricingA competitor price table.browserView04Compare supplier quotesA quote comparison table.attachmentsView05Draft a team meeting agendaAn agenda draft.noneView06Draft overdue invoice remindersDraft reminders, not sent.Gmail, attachmentView07Draft replies to customer reviewsDraft review replies.browserView08Find grants for a small businessA list of grant opportunities.browserView09Make a new-hire onboarding checklistA first-week checklist.noneView10Morning digest mapped to my prioritiesA source-linked digest.email, calendar, SlackView11Plan a month of social postsA month of draft posts.noneView12Pull action items from notesA sourced action list.attachmentView13Turn call notes into next stepsStructured call notes.noneView14Week-ahead calendar checkA conflict list and suggestions.Google CalendarView15Write a job descriptionA job description draft.noneView